Understanding ACH Transfers: What You Need to Know | E-Complish Blog city

Updated by 09.06.2023

ACH Transfers Demystified: Understanding the Basics of this Payment Method

Are you curious about ACH Transfers and ACH payments, and what they can do for you and your business? ACH payments may seem daunting for many, but they are a straightforward and secure way to send or receive money quickly and easily.

In this guide, we’ll answer “What does ACH stand for?” and explore the fundamentals of ACH transfers and payments. We’ll also discuss the benefits of ACH payments and their minor pitfalls.

So, let’s get started – it’s time to demystify ACH payment processing!


What Is an ACH Payment?

An ACH payment (Automated Clearing House) is an electronic payment made through an Automated Clearing House Network. It is most commonly used for direct deposits (like an employer distributing payroll) and customer collections.

So what’s the difference between ACH transfers and ACH payments? ACH payments refer specifically to electronic payments made to pay a bill or invoice, while ACH transfers are broader, referring to any movement of funds between two bank accounts.

To initiate an ACH payment, customers must provide authorization through a signature on an ACH authorization form or by agreeing verbally on a recorded call. Your bank account will then electronically pull the agreed-upon payment from the customer’s account.

Understanding the ACH Network and Its Functions

The ACH Network is a financial institution that facilitates the electronic transfer of funds between consumers, companies, and other financial institutions. It stands for Automated Clearing House and is used for various types of payments, such as direct deposit, payroll, and payment processing.

This electronic payment network is operated independently by the National Automated Clearing House Association (NACHA), which uses a secure network to facilitate the transfer of funds over the Internet and is one of the most popular forms of electronic payment used in the United States.

How does ACH work? Funds are transferred between the sending and receiving institutions, which both have to be members of the ACH network. The institution must verify the information to complete the transaction and send it to the correct individual or organization.

Once the verification is complete, the receiving institution accepting ACH payments processes the request and makes any necessary changes to complete the transaction.

How long does an ACH transfer take? The ACH payment process typically takes one to two business days, making it a fast and reliable method of sending funds. However, it is possible to initiate same-day ACH payments as well.

However, bounced payments, which occur when a customer’s account doesn’t have sufficient funds, can often cause complications. Like paper checks, ACH payments and transfers will only go through with the necessary money in the payer’s bank account.

ACH payments are also not the same as debit and credit card payments. An ACH credit transaction is initiated by the sender of funds, such as a bank, whereas the receiver of funds initiates ACH debit transactions. The bank receives a payment request from the payee and sends the funds in accordance with that request.

A Closer Look at the Varieties of ACH Transactions

The ACH Network facilitates two types of transactions: Direct deposits and direct payments.

ACH Direct Deposits

An ACH direct deposit is an electronic transfer of funds from a business or government entity to an end consumer. This type of transaction can be used for various payments, such as paychecks, employer-reimbursed expenses, government benefits, tax refunds, annuity payments, and interest payments.

ACH Direct Payments

An ACH direct-payment transaction involves one person, business, or organization transferring money from their bank account to another. Whoever makes the payment will notice an ACH debit in their bank account, indicating who the money was sent to and how much was sent.

The Upsides of ACH Transactions You Can’t Ignore

how does ach work

1. Cost-Effectiveness of ACH Transactions

ACH fees are significantly cheaper than those associated with traditional payment methods like wire transfers. They are only imposed once at the time of transfer from the payer to the payee, making the recipient responsible for the fee.

For example, it costs around $11.50 for a merchant to process a credit card payment of $500, assuming a 2.3% interchange fee. ACH payments cost 55 cents to process the same amount. Utilizing an ACH processing platform yields 50-80% savings over traditional banking systems.

2. The Convenience of ACH Transactions

ACH payments can be made electronically in one of two ways: online banking or through a payment processing service. Customers enjoy the convenience and automation of ACH payments, as they can opt into recurring ACH payments.

With the surge of digitization during and post-pandemic, more businesses have turned to electronic payments instead of checks. According to a 2022 Federal Reserve Payments Study, ACH payments have increased by 9.5% per year since 2021.

3. Security of ACH Transactions

ACH payments typically require two-factor authentication for additional security measures.

Backed by the Electronic Fund Transfer Act, these payments give consumers the right to recover funds lost to fraud or error within 60 days of the contested transaction.

Furthermore, when using an ACH payment system, you only have to enter your bank account information once, and your data is kept confidential and secure.

And as an extra safety measure, ACH payments typically mandate the recipient to have an American bank account, which can help trace and track any suspicious or illegal activity connected to a transaction.

Step-by-Step Guide: How to Make ACH Transactions

Step 1: Set Up Your ACH Account

The process for creating an ACH account in E-Complish is straightforward. The first step is to gather the necessary documentation, including personal information, bank account information, and a valid government-issued ID.

Step 2: Verify Bank Account Information

Verifying bank account information is essential to ensure successful ACH transactions. This involves submitting bank routing and account numbers to our platform for verification. E-Complish’s platform will then compare this data with the information provided by the ACH Originating Depository Financial Institution (ODFI). Any discrepancies will be flagged for further analysis. We also encourage customers to contact their banks to ensure accuracy.

Step 3: Set Transaction Parameters

Setting transaction parameters allows you to establish and customize each transaction according to your needs. For instance, businesses can set transaction limits to ensure that payments stay within a designated amount, enforce an approval process to track ACH payments, and establish scheduling options to define when payments should go through.

Every business is different, so having the flexibility to set transaction parameters according to their specific requirements gives organizations the control they need to execute successful payments through E-Complish.

Step 4: Initiate ACH Transactions

When initiating ACH transactions through E-Complish, you can input the necessary recipient information, including name and banking information, as well as the amount of the transaction and its purpose. The software then automatically encrypts the data, transforming it into a secure file that banks recognize.

From there, the business can send the file to its financial institution for fast processing – often within the same business day. The convenience and speed of initiating ACH transactions through E-Complish make it an ideal option for businesses looking to improve the efficiency of their payment process.

Step 5: Monitor and Manage ACH Transactions

Our cutting-edge tools and features let you track, report, and reconcile ACH transactions in real-time, allowing you to stay on top of your finances. This helps you monitor and respond to merchant payments, detect errors, and reduce the risk of fraudulent transactions and other incidents.

Common Uses of ACH Transactions

what is ach payment

1. Direct Deposit of Payroll

To set up ACH direct deposit of payroll, a business must provide their employee’s bank information, including the routing number and account number from their check or deposit slip, followed by filling out an authorization form allowing for a deduction from the employee’s account.

After this, the company submits the proper request to its payroll processing system or provider. Please note certain frequency and amount limits may be in effect depending on the provider.

When it is time for the business to pay the employee, they will establish a direct deposit and transmit the designated amount to the employee’s banking institution. This way, the employee’s account can be credited with the funds on the same day, saving both the business and the employee money in processing time.

2. Payment of Bills

Whether business-to-business or consumer-to-business payments, ACH payments can be used to pay bills, such as utility fees, rent, mortgage payments, subscriptions, tuition, insurance premiums, taxes, and credit card bills.

You must provide the merchant’s electronic routing and bank account numbers to set up ACH payments. This information can usually be found on a check. You can then set up regular payments that are automatically debited from your account in predetermined amounts on specific dates.

However, be aware that, like payroll deposits, many vendors may also have limitations or restrictions on the amount of time ACH payment can take to process.

3. Government Benefits

Due to their convenience and cost-effectiveness, ACH transactions are commonly used for government benefit payments, such as Social Security and unemployment benefits. The transactions are secure and expedient, allowing governments to make payments to beneficiaries quickly and safely.

Again, despite the many advantages of ACH transactions for government benefit payments, there are some limitations or restrictions to consider. Specific government programs may restrict the types of payments that can be ACH-processed.

4. Person-To-Person Transfers

ACH transactions offer substantial cost savings and increase convenience regarding person-to-person transfers. Person-to-person transfers can be used for:

  • Splitting rent
  • Making online purchases
  • Sending money to family and friends
  • Setting up recurring payments
  • Making payments to vendors and businessesIt’s

Note that both the sender and recipient must have bank accounts with the same bank for the transaction to occur.

ACH Transaction Limits and Fees

ach payment meaning

Limits on ACH Transactions

The most common ACH limits are the number of transactions allowed per day and the maximum dollar amount that can be transferred. These limits are set to reduce risk and protect consumers from costly fraudulent activity.

Many banks will also impose ACH transaction limits based on the type of transaction. For example, banks may limit incoming transfers to a smaller amount than outgoing transfers. This is due to the potential for fraud and to minimize losses if a fraudulent transaction occurs. Banks may also require additional security measures, such as multi-factor authentication, for larger ACH transactions or transfers to foreign countries.

In addition, some banks may impose a waiting period before funds from an ACH transaction are available. This allows the bank time to detect and stop fraud.

ACH Transaction Fees

There is a range of fees associated with ACH transactions, including origination fees for initiating the transaction, return fees charged when an ACH payment is not accepted or is sent back to the original bank, and settlement fees applied to each transaction upon conclusion.

These costs can change between financial institutions and will often be calculated based on the sophistication of the transaction. Additionally, specific banks might charge extra fees for added benefits to the payment, like faster processing or currency changes.

Unique fees can also be associated with different payment methods, like a check, ACH, debit cards, or credit card payments. Generally, large amounts or transactions regarded as a high risk for fraud will incur increased fees.

Comparison with Other Payment Methods

Compared to other payment methods, such as wire transfers, credit cards, and checks, ACH transactions are relatively inexpensive and faster. For example, ACH payments are often settled the next business day, while wire transfer payments can take multiple days or longer.

On the other hand, there can be some drawbacks to using ACH transactions. For example, some have argued ACH transactions require manual entry of payment information, consequently increasing the chance of errors.
Furthermore, transfer limits, receipt time, and non-guarantee of payment exist for some banks. As such, it is important to understand your particular financial institution’s provisions when forgoing ACH transactions compared to other payment methods.

Streamline Your Payment Processes with E-ComplishIn conclusion, ACH

payments can be a cost-effective and convenient way for customers to securely transfer money from one person, business, or organization to another. Key advantages of utilizing this payment method include cost-effectiveness, convenience, and security.

Understanding the basics and utilizing the right payment processing platform can result in significant savings and improved payment efficiency. With E-Complish’s ACH Payment Processing Solutions, managing large groups of ACH payments is easy! Contact us to learn more about the ACH payment process.


Are ACH transactions secure?

Yes, ACH transactions are secure. Multiple layers of encryption and authentication protocols ensure that all ACH transactions are protected with the utmost security. Industry-standard security protocols and measures, such as tokenization, Transport Layer Security (TLS), and Encryption Standard (AES), are used to protect sensitive financial information during ACH transactions.

How long does it take for an ACH transaction to process?

The ACH payment process takes 1-2 days, but this timeline can be impacted by factors such as weekends, holidays, and the financial institutions’ policies. Understanding the rules and regulations of the two financial institutions involved in the ACH transaction is essential to estimating the overall timeline for ACH payment processing.

Can individuals use ACH transactions, or is it limited to businesses?

Generally, individuals can sign up for an ACH payment account with their bank, credit union, or online financial service provider. To do so, customers must provide the necessary personal information and authorize the transfers. Once users have registered for an ACH account, they can use it to make and receive payments.

Can I cancel or reverse an ACH transaction?

Yes, you can reverse ACH transactions. For recently initiated transactions, you may request a same-day reversal from your financial institution. For transactions settled more than one business day ago, the Federal Reserve provides an adjustment process for you to request corrective entries. In limited circumstances, requesting a credit or debit transaction return within 60 days of the settlement date may be possible.
Amber Capece
Amber Capece
Amber comes to E-Complish with 12 years of experience in the Hospitality Industry. We are sure you are wondering how…